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Communicating CB's AP Exam Ordering Changes to Your School Community

Client schools have requested a sample letter they can share with their community regarding the College Board's upcoming AP ordering deadlines, late fees, and cancellation fees and how those changes will affect them. Most schools desire to communicate about these fundamental changes taking effect next school year prior to their students registering for their 2019-2020 courses. There are a variety of ways schools can communicate these changes to their community, such as:

  • Add a page to the 2019-2020 Course Registration Packet - What better way to let students and parents know about changes for next year?
  • Have teachers update their syllabus or welcome letter to include exam ordering deadlines
  • Send a school wide email to all teachers, students, and parents
  • Add an article to the monthly newsletter
  • Create a handout to be distributed in all AP and "Pre-AP" classes
  • Add the communication to the "Advanced Placement Section" of the school website
  • Add to all spring AP Communications

Sample "Letter" to Copy, Paste, Modify and Use as Desired

The College Board, creators of Advanced Placement, recently announced significant changes to the AP exam ordering process, deadlines, late fees and cancellation fees that will be mandated for all schools and all students in the 2019-2020 school year.

Next year, all students will decide whether or not to take exams and order their exams by Nov 15, 2019. All students in 1st semester or yearlong AP classes who register after Nov 15, 2019, will be assessed $40.00/exam late fee. In addition, a $40.00/exam cancellation fee will be assessed for any exam order canceled after Nov 15, 2019. The ordering deadline for second semester only courses will be March 13, 2020. You can view the timeline in detail at, under Fall Exam Ordering Overview.

It is important that all families are aware of these looming changes, especially as students begin registering for their 2019-2020 courses. We understand that these changes may cause concern for students, parents and teachers. Please keep in mind that these changes are being mandated by the College Board and were not decided by the school.

Additional details regarding the College Board’s new process will be made available once we have more information.

CONCERN REGARDING CHANGES: Coordinators, Teachers, Students and Parents have all expressed concerns regarding the looming changes. Read more about their concerns here.

Will your school community have concerns regarding these changes? If so, you can join the 1850+ people who have signed the petition, Schools are sharing the petition link with their faculty/staff, students and parents.